Organise Your Business Records – Document Management System
- by Docusoft .
- 5 months ago
Businesses depend on accurate and timely information. However, a lot of people struggle to locate the file or document when needed. Organisations commonly use storages such as network drives, file cabinet or on personal hard drives and CDs. The people who want to access these documents are often positioned at different locations.
It is vital to ensure that the navigation option is good enough to help the user find the documents when it’s needed. This becomes more complicated when the volume of documents grows. Document Management Systems are created to tackle this very issue as its core while providing many other features.
Document management software is vital for any organisation that requires documentation so that the retrieval of documents is effortless. This system ensures the security of data and offers a comprehensive and searchable archive. A good document system should integrate perfectly with application tools such as Microsoft Office, as well as other desktop software, and that allows viewing and editing.
Profitability for a business largely depends on reducing costs, eliminating wastage, and improving work efficiency. Document management system reduces storage space and enhances security which also improves regulatory compliance. This system is cost effective, can be implemented without any disruption to regular business operations and employees can get started with brief training. The entire life of a document can be tracked with DMS.
Every document and pieces of information are vital in an organisation and DMS improves backup and the recovery process in case of disaster due to the way the software is designed. Using DMS not only increases your profitability but also gives a competitive advantage by reducing operating costs, improving customer service through efficient use of personnel Document Recovery and retrieval which in turn helps you respond more quickly and effectively to customer queries, generate important documents in a timely manner and organize them better. Every business that deals with paper or electronic documents will have a need for DMS.
If you are medium to small sized enterprise, it can be easily set up and simplify your business document process. Large enterprises will have to start by focusing on departments, which are paper intensive such as human resources, production, etc. minimizing storage costs and speeding retrieval and archiving while simultaneously safeguarding access to records is the best way to make certain that your files are safe, secure and well organized.
Docusoft is one of The Best Document Management Software for 2019 and has been helping organisation manage their documents efficiently for over a decade.
Every organisation is unique and to stay ahead of the competition it’s important to make use of the latest tools available to bring in efficiency and we are here to help you make things even better by automating your day to day activities so you could focus on what really matters for your business to grow.
Being one of the leading providers of Document management for years we realize the importance of being compliant with the regulations and we make it our priority to develop our product in lieu with the regulatory norms. Docusoft (v7) has undergone rigorous evaluation and meets all the requirements the ICAEW stipulate for security and compliance which forms the core for our development and used as a base for our latest desktop and cloud versions while ensuring we are GDPR compliant as well.
Try our system free for a month and we would also provide you a personal demo of the software to help you get started. For more details and to book an online demo please click here!
Docusoft has been successful in implementing software solutions that deliver efficiency and productivity to a wide range of clients since 2003. The Docusoft suite of solutions are effective where there is a requirement for structured indexing, where document and process compliance is necessary, and where there is a significant dependence on document handling, processing and workflow. The Docusoft DMS is a comprehensive solution for managing all documents in a single environment. It includes all the key functions to capture and retrieve any document in any format, store documents securely, provide user access controls, search using both structured and unstructured (OCR) techniques and deliver documents to users using an integrated workflow.